1. The Guest House/Transit Camp accommodation will be allotted on prior intimation, subject to availability of accommodation.

2. The allotment of accommodation will be made on 'First Come First Serve' basis.

3. Normally accommodation will be allotted to employees on official tour. In exceptional cases, however, subject to availability of accommodation, the employees may be allowed to stay in the Guest House/Transit Camp while on private visit, with the prior approval of the Head of the Personnel and Administration Department. If the room is required for an employee’s guest/relatives, he has to send the requisition through his HOD to HOD (P&A).

4. Employees joining the organization on their first appointment or on transfer to another place will be allowed Guest House/Transit Camp accommodation. Normally the period of stay in the Guest House/Transit Camp in such cases should not exceed 15 (fifteen days.)

5. The Guest House/Transit Camp Accommodation may be allotted to the employees of Central Govt./State Govt./Public Sector Undertakings also at charge.

6. The Guest house/Transit Camp accommodation is primarily meant for employees of SJVNL and those employees of Central Govt./State Govt./Public Sector Undertakings, who visit the place in connection with SJVNL work. Subject to availability and prior permission, however, it can be allotted to the employees of Central Govt./State Govt./Public Sector Undertakings and outside agencies, even if they visit the place for personal work.

7. The following will be the entitlements for different type of accommodation.

Depending upon the availability of accommodation, however the allotment can be made in higher or lower type’s accommodation with the specific approval of Head of Personnel and Administration Department.

N.B.: In each Guest House/Transit Camp some rooms may be kept reserved for the use of VIPs Directors.

8. The following shall be the charges (in terms of Rs./day/bed) for different types of accommodation:

Note :- Check out time will be 12 noon.
Provided that in case of employees of those Public Sector Undertakings which do not allow our employees the facilities of Guest House accommodation at the same rate at which they allow their own employees, the charges for accommodation in respect of PSU/undertakings will be the rate prescribed for Public Sector Undertakings on private visit.

9. Family members accompanying the employees on tour will be charged at the rates prescribed for SJVNL employees as on official visit.

10. The following will be the rates for fractional halts:

1. For halt more than twelve hours   :   Full rate
2. For halt less than twelve hours   :   Half rate
3. For halt during night   :   Full rate

11. The charges for meals, breakfast, tea, soap, detergent etc., will be charged on the basis of 'No Profit, No loss', principle and each Guest House/Transit Camp will calculate the charges taking into account the cost of raw materials and notify.

12. The Guest House/Transit Camp Supervisor, under close supervision of the Personnel & Administration Department will organize preparation of food etc. for which necessary support, in respect of establishment items such as furniture, crockery, utensils and fuel, attendants, cooks and bearers will be given by the management. The Guest House/Transit Camp Supervisor will maintain the accounts of the expenditure incurred, which will be checked from time to time to adjust the rates. Linen/blankets will be supplied by GH and will be maintained by it. Soap or any other material will be at charge to be recovered.

13. At the time of checking out from the Guest House/Transit Camp, the visitors shall make payment to the Supervisor, on account of accommodation charges and charges for meals, snacks etc. in cash for which the Guest House Supervisor will issue a receipt. The receipts on account of lodging will be deposited with the Accounts Department once in a week by the Guest House Supervisor and amounts received in this account will not be spent for any other purpose.

14. No charges in respect of board and/or lodging will be levied from Company's Guest. The accommodation provided to them will be free of charge and the expenses on account of breakfast, tea, meals, etc. will be borne by the Company. Head of the Project/GM/Directors will be authorized to decide as to who will be treated as company's guest. For Company’s Guest declaration, the ES/PS to CMD/Directors will send written requisition on behalf of them based on which the charges etc. will be governed.

15. The Guest House/Transit Camp in-charge will ensure proper maintenance of record of the occupants e.g. name, arrival/departure time, coming from, destination etc. A suggestion book should be available in the Guest House.

16. The monthly report of occupancy may be sent to the Director(P) by 7th of the following month. The Guest house recoveries on account of room rent should be deposited with SJVNL by 7th of the following month and under no circumstances the proceeds of room rent should be utilized for any other purpose. In the occupancy monthly report, details about the deposit of room rent may also kindly be indicated.

1. The following will be the entitlements for allotment of transit camp at Vasant Kunj, New Delhi.

* An Executive can also avail the ground floor room, if, he is willing.

2. An Employee, who is required to go to Delhi on tour/personal visits will forward his request for allotment of Transit Camp accommodation, sufficiently in advance to the followings Executives in the order given below:

1. Shri S. S. Kathuria, DM (Admn.).
2. Shri Sanjay Uppal, SM (MS&E).

3. Request will be made in writing through Fax/Post/Courier. In emergency the request can be made over telephone but same should be followed in writing.

4. As far as possible, on receipt of the request, status will be confirmed by within two hours by fax/on writing. The booking/status may also be confirmed over telephone. However, the employee has also to find out about the status, if the confirmation is not received from the above authority within the stipulated time. While issuing the permit, first priority will be given to official tours then on 2nd medical grounds and private visit by the employee and listing to the guests.

5. The Executives, as authorized above, will maintain a proper record for booking and also the permit book.

6. The permit will be issued for the whole period of tour as requested. If the Transit Camp is not available for the whole period of tour following procedure will be adopted.

1. The entire tour period can be split into two continuous parts for the purpose of issuance of NAC/Permit if the requirement is for more than 2 days.

2. For both the parts NAC/Permit will be issued simultaneously.

3. If the accommodation is available for less than 2 continuous days NAC will be issued for the whole period of tour. If the total tour period is only for 1 day the NAC/Permit may be issued accordingly.

7. Subject to availability of the accommodation, stay in Transit Camp may be allowed while on private visit. However, priority should be given to the employees who are on official tour. For private visit the permit will be issued as under:

In case of private visit of an employee on Medical grounds for himself and/or his family as defined under Medical Attendance Rules Permit may be extended beyond the limit prescribed above depending upon the availability.

8. The other terms and conditions of allotment of Transit Camps as circulated in the past remain unchanged.

9. The Transit Camp may also be given to company guests and their priority will be same as officials on tour.

10. Employees while on tour to Delhi/Shimla can now make their own stay arrangements in any Government/PSUs Guest House or Himachal Bhawan without obtaining Non-availability Certificate subject to a maximum ceiling of Rs. 150/- per day on lodging.