SJVN TRANSFER POLICY

1. OBJECTIVES:
Transfer Policy has been formulated with the following objectives:

• To provide stability of tenure to an employee at the place of posting for a specific period.
• To bring about transparency and clarity to the employees with respect to their transfers from one project to another or from project to Corporate Office.
• To encourage specialization in a particular field while also making available wider exposure for the growth of all individuals.
• To meet the organizational requirements while accommodating the aspirations of the individual.

2. Scope and Application.
1.  This will be applicable to all employees of SJVNL in all the three categories i.e. Workman, Supervisor & Executive including Deputationists and those posted at non-family stations.

2.  The transfer of employees from one location to another becomes necessary to meet the organisational needs as well as employee development and personal needs. The various considerations could, broadly, be classified as under: -

• To meet organizational requirements, as envisaged in the manpower budget and to meet the exigencies of Company's work. To meet the needs at a particular location requiring specialized knowledge/experience.
• On Administrative grounds.
• Career development of employees through job-rotation.
• To take care of pressing personal problems of employees to the extent feasible.

3.  Definition:
In these rules, unless the context otherwise requires: -

• “Transfer” means Change of Head Quarter/Station but does not include rotation from one Deptt. to another Deptt. at the same Head Quarter/Station.
• “Non-Family Station” means a non-family station declared under Para 2.7 of HRA Rules.
• “Power Plant” means a power-generating unit including Dam areas under construction as well as running.
• “Competent Authority” means:

1. D(P) for all Transfer.

2. HOP for transfers within the Project for employee’s upto E3 level.

• “Field Posting” means posting at Project/Power Plant where work involves Construction, Operation & Maintenance and excludes personnel posted in Design, Planning, Monitoring, Contracts etc.
• “Corporate Office” means offices at Shimla, Parwanoo & Delhi or any offices other than offices at project/plant site.
• “Project” means area/place where construction, execution, erection & commissioning including Survey/DPR works with respect to Power Project is carried out.

4.  MODE OF TRANSFER
Transfer will be effected in the following heads:

• From Corporate Office to Project/plants and Vice –Versa
• Within the same Project/plant.
• One Project/plant to another Project/plant
• From Non-family Station to Family Station.

5.  TENURE:
1.  The normal tenure of posting will be as under for all stations:

Executives and Supervisors - 3 years
Workmen - 5 years

2.  On completion of tenure employee will be considered for transfer. However, employees may be transferred before expiry of tenure on medical grounds and in exigency of work. While considering transfer on medical ground, Competent Authority may refer the case to Company Medical Doctor/Specialist/Medical Board, for opinion.

6.  Transfer from Corporate Office to Project/Plant and Vice –Versa.
1.  On Completion of tenure employee working at Project/plant/Corporate Office will be considered for transfer against vacancy and administrative requirement. In Design & Contracts disciplines employees above E3 level may be allowed longer tenure in view of specialization/exigency. An employee would generally be rotated from field posting to Corporate Office and vice-versa after each complete tenure, depending upon availability of post and administrative requirement. Employees desirous of moving from Corporate Office to field and vice-versa may apply Six months prior to completion of their tenure. If sufficient posts are not available for rotation preference for movement from field to Corporate Office would be given to those who have never worked in the Corporate Office. Similarly efforts would be made to ensure that all employees particularly Supervisors and Executives do atleast one tenure in the field. Further efforts would be made to ensure field tenure before an executive reaches E4 after which he/she may specialize in certain area which may restrict his/her rotation.

2.  Technical Staff engaged in O&M will be considered for posting in the respective areas as far as feasible in order to ensure specialization.

7.  Transfer from one Project/Plant to another Project/Plant.
On completion of tenure employee will be eligible for transfer from one project/plant to another project/plant. The O&M staff will be generally transferred against O&M only.

An employee may give his choice for posting 6 months prior to completion of his/her tenure in case he/she has a choice. Transfer to a specific place can not be claimed as a right

8. Transfer within the Project.
Within project/plant employees in exigency of work can be transferred in other areas, irrespective of their tenure.

9.  Transfer from Non-family Station to Family Station.
1.  Employee will be transferred after completion of tenure as indicated at Clause 5.1. However, service rendered in one or more non-family stations shall be clubbed together for reckoning the tenure.

2.  However, employee belonging to such a cadre where such cadre/post is not available at any family stations in such cases employees are liable to continue for a longer period at Non-family Station.

3.  From Non-family Stations, an employee will be generally considered for transfer to a family station after completion of tenure.

4.  Interested employees will submit their request for transfer through proper channel alongwith advance copy to Competent Authority. The request may be submitted 6 months prior to Completion of tenure. Transfer to a specific place cannot be claimed, as right however, the same will be considered as far as possible.

5.  Once an employee is transferred from non-family station to family station and transfer is not effected due to reasons attributed to concerned employee or employee has opted to remain at non-family station after completion of tenure in such cases he shall not be eligible for transfer for a period of one year.

6.  If an employee, who has already worked for a complete tenure at non-family station, will not be transferred to another non-family station for a period of next 3 years from the date of his release from the last non-family station as far as possible.

10.  GENERAL TERMS:
1.  The transfer of employees will be made against requirement as per the sanctioned manpower strength. Criticality of manpower for both the donor and the recipient department shall also be kept in view. While affecting transfers specialization will also be an important criteria for consideration.

2.  Corporate Establishment will put up the list based on the criteria spelt out in the policy alongwith the application received by January of every year so that the list is finalized in February/March and the transfer is made effective before the academic session starts. However transfer can take place at anytime of the year if Company’s exigencies so warrant. Employee will send their application through proper channel to Competent Authority.

3.  If both husband and wife are working in SJVNL or one of them is in any other Government service/PSU, efforts will be made to post them at the same location, subject to requirement and availability of vacancy.

4.  An employee who has 2 years of service remaining for superannuation may be considered for posting of his own choice subject to vacancy.

5.  In case of request of an employee for transfer to a particular place, the same may be considered on merit of each case, keeping in view the vacancy and requirement of the organization.

6.  In case an employee is transferred on promotion, promotion will not be effective till the employee reports at the new place of posting.

7.  The management will take appropriate disciplinary action against an employee who brings in outside influence, either orally or in writing, for his transfer in violation of Rule 17 of SJVNL Conduct, Discipline and Appeal Rules. Apart from disciplinary action under SJVNL CDA Rules/Standing Orders, as the case may be, while considering promotion by DPC, 5 marks will be deducted.

8.  All employees in respect of whom orders of transfer are issued will be released promptly by the Controlling Officer. However, in case it is not done the employees will automatically stand released on completion of 1 month from the date of issue of the transfer order.

8.  Employees who are trained for a period of 3 months or more in a particular area/discipline will be placed in the job of similar nature as far as feasible for a period of at least 2 years.

10.  If some cadre/posts are available at one station or at few stations in such cases employee will be transferred against these cadres/posts only. Thus the employee may continue at the same station for a longer period as per requirement.

11.  Tenure on sensitive posts will be determined as per CVC guidelines circulated from time to time.

11. Management shall reserve the right to modify/amend the provision or repeal the scheme
CMD/Director (P) will be competent to interpret in case any doubt arises and decision will be final.