GUIDELINES RELATING TO DAILY ALLOWANCE DURING FOREIGN VISIT UNDER PARA 6.3.2 OF THE TA/DA RULES.

The Daily Allowance and other travelling entitlements in respect of employees deputed abroad under para 6.3.2 of SJVN TA/DA Rules shall be as follows

1.0              FOREIGN EXCHANGE ON BUSINESS TRAVEL ABROAD.

1.1              For business travel including meetings, inspections & delegations etc., the per diem ceiling is as under: - 

The amount indicated in Column 3 of above table is a consolidated amount to cover room rent, DA for food, taxi charges/local conveyance, entertainment (If any), Official Telephone calls and other contingency expenditures.

1.2              The period of deputation for release of DA will be restricted to actual duration of the approved visit  (excluding journey time but including intervening holidays). However, stopovers etc, in case of visits to more than one country during the foreign deputation shall be duly considered based on the information available/furnished while obtaining approval of the Competent Authority.

2.0              EXCHANGE FOR DEPUTATION FOR INTERNATIONAL CONFERENCES/SEMINARS/WORKSHOPS.

The release of DA for attending international conferences/seminars/workshops is to be regulated on the same rates as indicated at Para 1.1 above.

3.0       FOREIGN EXCHANGE FOR SPECIALISED TRAINING/STUDY TOURS.

3.1       The per day diem ceiling for attending specialized training/study tour for all employees including CMD will be as under :-

The amount indicated in Column 3 of above table is a consolidated amount to cover room rent, DA for food, taxi charges/local conveyance, entertainment (If any), Official Telephone calls and other contingency expenditures.

3.0              FOREIGN EXCHANGE DURING BUSINESS TOURS/TRAINING/ WHERE BOARDING/LODGING IS FULLY BORNE BY THE SPONSOR/ AGENCY ABROAD.

4.1       Incidentals @ US $ 50 per day for a maximum period of 45 days in case of Business visits/Conferences/Seminars and for a maximum period of 30 days in case of Specialized Training/Study tour.

4.0              FOREIGN EXCHANGE WHEN EITHER LODGING OR BOARDING IS BORNE BY THE SPONSOR/AGENCY ABROAD.

5.1       DA rates for Visits when Lodging is borne by Foreign Sponsor.

Employee will be entitled for Daily Allowance (for food) as stipulated in Para 8.2 plus incidentals @ US $ 50 per day.

5.2              DA rates for Visits when Boarding is borne by Foreign Sponsor.

Only Daily Allowance (for food) as indicated in para 8.2 shall be reduced by 50%.

5.0              The permitted period for various deputations shall be governed as per the ceilings prescribed by RBI guidelines issued from time to time.

6.0              FOREIGN EXCHANGE FOR VISITS TO NEPAL.

7.1       The DA rates for visit to Nepal & Bhutan on assignment other than consultancy assignments shall be as follows:-

7.2              All payments shall be released in Indian Rupees. No foreign exchange will be arranged/released.

7.0              PROCEDURE OF RENDERING OF ACCOUNT ON RETURN FROM VISIT ABROAD.

8.1       The employees will get per diem in terms of Para 1.1 and Para 3.1.

8.2              The daily allowance (For food) would be in accordance with the Ministry of External Affairs Order, issued from time to time, for various countries. This rate of DA does not include any element towards cost of transport for official journey, room rent, entertainment, official calls and other contingency expenditure. The employee shall not be required to submit bill/receipt against this.

8.3              Daily Allowance as stipulated in Para 8.2 shall be applicable up to 14 days, 75% of full Daily Allowance for the next 14 days and 60% of full Daily Allowance thereafter in case of long tours/temporary duties. However, for training/study tour the DA rate shall be 75% of full Daily Allowance.

8.4              Expenses on hotel accommodation incurred by the employee abroad, will have to be supported by Bill/receipt.

8.5              The account of the other expenses like local conveyance, communication and other contingent expenditure will be rendered and settled on the basis of expenditure incurred supported by bill/receipt by the employee.

8.6              On return the employee concerned would submit a consolidated account for various expenses as admissible under Para 8.2 to 8.5. Any surplus after calculation of expenditure incurred would be refunded to Company.

8.0              Government of India has introduced new ceiling for releasing of Foreign Exchange up to US $ 25,000 for a business trip which includes visits in connection with attending an international conference, seminars, specialized trainings, study tours, apprentice trainings etc. Releasing of foreign exchange exceeding US $ 25,000 for travel abroad (other than Nepal and Bhutan) for business trips, irrespective of period of stay, requires prior permission from Reserve Bank of India. Accordingly consolidated Foreign Exchange in respect of Para 1, 2, 3, 4, 5, 6 & 8 shall not exceed US $ 25,000 per visit.

9.1       Where the hotel charges includes breakfast charges Daily Allowance (Food) shall be reduced by 10%.

9.0              If the period of Foreign Visit is more than 7 days and less than 3 months the excursion air fare, wherever is available, may be availed under clause 6.2.1 of SJVNL TA/DA Rules.  

10.0          The release of foreign exchange shall be made by Corporate Finance in all cases of foreign deputation after approval of Competent Authority. The travel formalities shall be arranged by Corporate Administration Group.

12.0     These guidelines shall be subject to the instructions of DPE/MOP/MOF/RBI and other regulatory bodies issued from time to time.