GUIDELINES
FOR EXECUTING THE DEEDS
1. The
deed is to be typed in five copies, the first page of first two copies will be
on non-judicial stamp paper each of the value of Rs.2/-. The remaining pages of
the first two copies and all the subsequent pages may be typed on plain paper
(as per proforma without mistakes).
2. The
non-judicial stamp papers may preferably be purchased in the name of landlord/
landlady, and SJVNL being indicated on back side of the non-judicial stamp
paper. In case the landlord does not buy the non-judicial stamp paper, employee
may buy in the landlord/landlady's name. In no case, Company will meet this
expenditure.
3. The
date of signing the lease deed mentioned at the beginning of the deed and the
date of effective occupation of the premises when the rent liability starts as
mentioned in second paragraph of the preamble need not be the same. The lease
deed may be signed ahead of the date of occupation/rent liability. It can be
signed a little later, in case the landlord and the executive concerned reach
an understanding as to the terms and conditions governing the lease deed and
occupy the premises.
4. The
employee may locate accommodation for his residence through property agent to
whom permissible agency charges will be payable by the Company.
5. The
fittings, equipment and fixtures in the premises may be listed and a schedule
attached to it. In case this is not desired to be drawn up, the relevant words
in this second paragraph of the draft lease deed viz. “As per schedule
attached to this deed" may not be typed in the lease.
6. The
lease deed is between the landlord as Lessor and
SJVNL as Lessee. The executive for whom the accommodation is taken is not a
party to it.
7. Any deviation in the format of lease deed desired
by the landlord may be discussed with Admn. Deptt.
Lease Section before finalizing the terms with landlord. Typing of the lease
deed is to be done only on one side front side of tile non-judicial stamp
paper. Kindly do not use the back side of the non-judicial stamp paper.
9. It
is incumbent upon the Officer for whose use the lease agreements to be executed
to clearly indicate if the house belongs to his relative(s) and if so, the
relationship(s).
10. The Lessor (landlord)
must produce the ownership proof (original and duplicate copy) regarding the
premises to be leased out, to the Lessee while executing the lease deed in this
office i.e. latest house tax receipt, DDA Allotment Certificate, etc.
11.
While
corresponding with the lease section (Admn. Deptt.) please always quote
Reference Number.
12.
Please
note that the Lease will be executed for a minimum period of two years except
in exceptional circumstances of Transfer and Superannuation
for which prior approval of Competent Authority will be required and that the
landlord shall have to execute the lease in the presence of the authorized
officer of the Corporate Administration Department in his Office.