ANNEXURE - IV

PROCEDURE FOR AVAILING CREDIT FACILITIES

1. Credit facility shall be applicable to Part-I & II of SJN Medical Attendance Rules.

2. Employees and/or their dependents may take indoor treatment in the empanelled hospitals with whom arrangement of credit facility has been made by SJVN.

3. The employees will be required to fill up the admission slip and get it signed by authorised signatories in six copies. The proforma of the admission slip is given at Appendix-1. The six slips will be distributed by the signatories, as follows:

i) Original + 1 slip to the hospital authority

ii) Copy to P&A and F&A Establishment

iii) Copy to Manager (F&A), Shimla

iv) Copy for the employee concerned

4. The names of the Authorised Signatories for the purpose of taking treatment on credit are notified separately from time to time. In addition the Director (Personnel) shall also be authorised to sign the admission slip.

5. The hospital concerned will entertain the admission slip for the purpose of admission / treatment. In emergency cases, Hospital can admit the employee or his dependent (to be declared by employee in writing) on the basis of valid Identity Card or Medical Card (in case of superannuated employees) subject to confirmation by submission of admission slip on the same day and if admitted in the night, on the next day, from the authorised signatory, failing which hospital should ask the employee to deposit the amount in cash by himself.

6. The entitlement for accommodation for various category of employees to each hospital will be sent separately for necessary action. If employee exceeds the limit, he will have to bear the excess expenditure. He should declare the entitlement to the hospital at the time of admission.

7. After completion of the treatment the bill will be raised by the concerned hospital authority, with a copy of admission slip issued by SJVN and sent to INCHARGE F&A, SJVN Ltd., HIMFED BUILDING, NEW SHIMLA – 171 009, H.P. for release of the payment directly to the hospital under intimation to the employee concerned. The payment shall be released to concerned hospital authority within 21 days on receipt of the bills by F&A Shimla after due verification from concerned employees.

8. The concerned employee should submit, discharge slip and other documents pertaining to treatment taken in hospital alongwith indicating the type of accommodation availed, duly countersigned by the controlling officer, to Incharge (F&A), Shimla with a copy to local F&A establishment.

9. Finance Department, Shimla will release full payments to the hospital as per the bill raised by the hospital. Any payment released in excess of the entitlement of the employee, with a clear undertaking by employee in admission slip, will be deducted from his salary subsequently. In case of recovery, Shimla F&A will intimate the concerned F&A establishment for the deduction indicating the exact amount to be deducted from the salary. In case the deduction is beyond 50% of the carry home salary of the employee, the deduction can be made in instalments.