1.  Scope
The SJVNL Travelling and Daily Allowance Rules will be applicable to all regular full time employees of the Company including Stipendiary Trainees (unless specified otherwise) other than Apprentice under Apprentices Act, 1961, deputationists, if deputation terms specifies, persons appointed on contract basis unless otherwise specified, candidates called for interview/test and other persons to whom the appointing authority extends these rules.

These Rules will also be applicable to HPSEB employees on deputation and to daily waged employees in the event of performing official journeys on outstation tours, training and transfers. In addition, the HPSEB employees on deputation shall also be paid Transfer T.A. under these Rules in the event of their repatriation to HPSEB from SJVNL.

2.  Definitions
In these rules, unless the context otherwise requires:

2.1 "Corporation" means the Satluj Jal Vidyut Nigam Limited including the projects/offices under its management.

2.2 "Controlling Officer" means the officer empowered to approve and/or countersign the Travelling Allowance claim (including advance) in respect of employees working under him, in accordance with the powers delegated from time to time for specified purposes under these rules.

2.3 "Day" means a calendar day beginning and ending at midnight. This is for general reckoning only.

2.3.1 For the purpose of calculating Daily Allowance, 'Day' is to be taken as a period of 24 hours beginning from the actual time of departure from the Headquarters or residence, as the case may be, in respect of any particular journey.

2.4 "Family" means an employee's spouse residing with the employee and legitimate children (including step children and legally adopted children) residing with and wholly dependent upon him. In case of transfer, the term family would also include parents, unmarried/widowed sisters and minor (i.e. below 21 years of age) brothers provided that the concerned member is residing with and wholly dependent upon the employee.

2.4.1 However, till such time the Company's special facility of retention of family at a place other than the place of posting of the employees is in existence, the condition of 'residing with the employees' will not be essential for such employees as are allowed to retain their family under the provisions of such special facility.

2.4.2 Only one wife is included in the term "family" for the purpose of these rules.

2.4.3 Legitimate children do not include adopted children except those legally adopted.

2.4.4 Step children include the children of the spouse from a previous marriage, where the same was dissolved due to legal divorce or death of the other party to such marriage.

2.4.5 The criterion for judging the dependency or otherwise of a family member of an employee will be the monthly income of the concerned family member. A family member will be deemed to be dependent upon the employee if his/her income from all sources is not more than Rs. 2500/- p.m. In case of parents, the income of both father and mother jointly will be taken into account for this purpose.

2.4.6 Where both husband and wife are employed in the Company, the dependent parents of either of the spouses may be treated, at their option, as parents for the purpose of these rules.

2.5 "Headquarters" means the normal place of duty of an employee. In case of an employee deputed for Training in India or abroad, the Headquarters will means the place of duty from where he proceeded on Training, unless the same is changed in respect of an employee sent on long-term training or assignment by a specific order of the Head of the Division.

2.5.1 In respect of an apprentice/a trainee, the Headquarters shall means the place of training at which he is posted for undergoing long duration (more than 30 days) apprenticeship/ training.

2.6 "Head of Division" means the concerned Functional Director/Executive Director/General Manager or any other Executive to whom the power is delegated for the purpose of these rules.

2.7 "Management" means the Board of Directors and if authorized by the Board, the Chairman/Managing Director/Director of the Company for the purpose of these rules.

2.8 "Official Tour" means absence on duty of an employee from his Headquarter.

2.9 "Pay" means basic pay together with personal pay, special pay, deputation (duty) allowance, dearness pay and officiating pay, if any and any other allowance which is specified to be counted as pay.

2.9.1 In case of a re-employed pensioner, pension and pension equivalent of retirement benefits will also be considered as pay provided and to the extent the same has been taken into consideration for fixation of his basic pay. In such a case, if the sum of his pay plus pension exceeds the pay of the post, if it is on a fixed rate of pay or the maximum pay of the post, if it is on a time scale of pay, such excess shall be ignored.

2.9.2 For muster roll, daily rated, casual, badli or substitute employees, pay means the amount arrived at by multiplying their daily rate of wages by 26 (twenty six) or 30 (thirty), as the case may be, depending upon the manner of calculation of their daily wage-rates.

2.10 "Principal Cities" means Kolkata, Delhi, Mumbai, Chennai, Hyderabad, Bangalore, Surat, Jaipur, Kanpur, Lucknow and other cities categorized 'A' and 'B-1' for the purpose of City Compensatory Allowance as per Government of India's notification from time to time.

2.11 "Shortest Route" means the route which is shortest in terms of distance.

2.11.1 The route by which the destination can be reached most speedily by rail/air as per entitlement, even if longer will be deemed to be the shortest route for the purpose of these rules. In respect of a road journey, it means the route which is shortest in point of time by entitled mode of travel.

2.11.2 Keeping in view the locations of various destination, availability of various means of transport and other relevant factors, the Chairman/Managing Director/ Director(personnel) may declare from time to time specific routes, which though not shortest, will be deemed to be shortest routes for the purposes of all or any of the journeys mentioned in these rules.

2.12 "Transfer" means the movement of an employee from one HQ station at which he is posted to another station to which his former Headquarters have been changed or where he is ordered to take up the post.

2.12.1 Notwithstanding the above definition of transfer, the movements of an apprentice/a trainee, engaged under the Company's own training scheme, during the period of training as well as that for joining his duties at the place of posting in consequence of final appraisal and placement etc. shall not be treated as transfer.

3.  Travel Entitlement
3.1.1 The reimbursement of fares for journeys performed between the headquarter station and tour station by the employees of various levels by different means of transport shall be as per the following entitlement, subject to actuals.

3.1.2 Nature of entitlement

a) By Rail 

Sr. No.	Level	Ordinary Trains	Rajdhani Express	Shatabdi Express
1.	Dy General Manager and above	I Class / AC I Class	AC I Class	Executive Class
2.	Sr. Manager / Manager	I Class / II Class AC Sleeper	AC II Tier	AC Chair Car
3.	Asstt. Engr. / Officer upto Dy. Mgr.	I Class / II Class AC Sleeper	AC II Tier	AC Chair Car
4.	Executive Trainees/ Supervisors/Supervisor Trainees and employees in W/men category drawing basic pay Rs. 6334/- or more.	I Class / II Class AC Sleeper	AC III Tier	AC Chair Car
5.	W6 upto W1.	III Class AC Sleeper	N.A.	AC Chair Car
6.	All other employees	Sleeper Class	N.A.	N. A.

b) By Air & Road

Sl.No.	Category of Employees	Entitled mode & Class of travel
		Air	Road
1	2	3	4
1.	DGM & above	Admissible*	Actual
2.	Sr. Manager/Manager	Admissible	Actual Taxi fare.
3.	Asstt. Engr./Officer upto Dy. Mgr.	Not Admissible	Fare of single seat in taxi, where availed, limited to Rs. 4.00/- KM**
4.	Executive Trainees & Supervisors	Not admissible	Fare of single seat in taxi, where availed, limited to Rs. 3.00 per km or actual bus fare.
5.	Employees in the Workmen category.	Not admissible	Actual Bus fare.
6.	All other employees including DR/MR of all pay ranges and also non-executive trainees.	Not admissible	Actual Bus fare.

* Executives in the rank of General Manager and above may travel by Executive Class.

** Provided further that between Shimla and Jhakri, the entitlement of Sr. Engg./Officer and Dy. Manager shall be for actual taxi fare and for Asst. Engg./Officer and Engg./Officer, the same shall be for actual bus fare, in case shared taxies are not available.

3.1.3 Where journeys are performed by road between places connected by rail, the reimbursement as per sub- rule 3.1.2 will be restricted to rail fare as per entitlement, subject to actuals. The above restriction will not be applicable to General Manager (E8) ED's & Directors/Chairman.

3.1.4 For journeys, performed by road between places not connected by rail and where road travel is customary the reimbursement will be allowed in full as admissible under column(4) of sub-rule 3.1.2. In terms of clause 2.11.2, the Kalka-Shimla and Shimla-Dehradun via Nahan road route has been declared as the shortest route. Accordingly, the journeys performed by the employees by these road routes in their own vehicles/taxi/bus etc. will not be restricted to the rail fare and reimbursement of journey fare will be regulated as per the entitlements of the employees for road journey.

3.1.5 In case where journeys is undertaken by the employee in his own Car/Scooter/Motor-cycle reimbursement will be made @ Rs. 6.00/- per Km for a Car and Rs. 2.30/- per Km for Scooter/ Motorcycle subject to restriction as contained in Sub-rule 3.1.3. When journey is performed by an executive in his/her own car, reimbursement will be allowed at the rate of Rs. 6.00/- per Km for travel by car if entitled for Monthly Reimbursement of Conveyance Expenditure of car. In respect of executives in the grade of E2 prior approval of General Manager is required.

3.1.6 Charges for reservation, sleeper accommodation, Super Fast Train surcharge, Telegram charges for securing reservation charged by Railways as well as airlines will be reimbursed. In exceptional cases cancellation charges may be reimbursed at the discretion of the Controlling Officer where journey is not undertaken due to natural calamities or any mishap in the family. Agency charges paid to travel agents will be reimbursed subject to a maximum of Rs. 20/- against vouchers for each journey.

3.1.7 Non-availability of reservation by train is not an acceptable reason for not performing the journey connected with official work.

3.1.8 Employees deployed on temporary duty including Non-Family Stations will be eligible for TA/DA as under:

• a) TA will be admissible in actuals as per entitlement.
• b) DA will be admissible as per Clause 5.4 of TA/DA Rules, which stipulates full DA for first 30 days and 50% thereafter upto 90 days.
• c) Accommodation in Guest House as per Transit Camp Rules of the station.
• d) If an Employees who is deployed for temporary duty to non-family station for a minimum period of 15 days may be given choice to draw either DA as applicable to such stations or Special Duty allowance. For employees posted in KHEP and stationed at Kotla. Pre-conditioned for 15 days stay for payment of Special (Duty) Allowance shall not be applicable for visiting project sites of KHEP.
• e) TTA, Disturbance Allowance etc. as permitted in normal transfer shall not be payable.

3.2 Travel by Air

Manager and above can travel by air while on duty. In other cases, sanction of the Head of the Department not less than General Manager should be obtained.

4.  Conveyance Charges
For local journeys undertaken by road at out station, conveyance charges will be reimbursed as per the following entitlements subject to a maximum of Rs. 1000/- for a continuous halt not exceeding seven days. The limit of Rs. 1000/- can be relaxed in exceptional cases by the Controlling Officer upto Rs. 1300/-. For halt exceeding 7 days, amount will be proportionately increased.

Note:
a) For the purpose of Rule 4, of the conveyance charges spent at outstation for journeys performed between airport/railway station to the temporary residence and vice-versa will be excluded from the ceiling prescribed under the above rules.

b) In respect of “Key Officials” of the Corporation (General Manager & above), the restrictions of Rs. 750 will not apply and they will be reimbursed the actual cost of conveyance charges incurred by them at tour stations

c) Employees staying in Transit Camp, Vasant Kunj, New Delhi or when arranges accommodation on his own thus not claiming expenditure for accommodation can claim reimbursement of following additional amount of local journey conveyance expenditure by specifying the place of visit after exhausting the ceiling of Rs. 750/-.

However, in such cases, no relaxation will be allowed in respect of local Journey if an employee is claiming additional local Journey expenditure on the above rates.

5.  Daily Allowance & Lodging Charges
This is an allowance and intended to cover charges incurred on account of traveling and staying at places other than at headquarters.

5.1 Daily Allowance is to be calculated for the period of absence from headquarters. The scheduled arrival/ departure (and actual arrival if there is a delay of more than 15 minutes from the schedule) of the mode of transport used shall be reckoned for the calculation of daily allowance. In respect of journeys by road, the actual time of arrival/ departure as certified by the employee should be adopted.

5.2 Accomodation Charges & Daily Allowance shall be paid as under :

a) Accommodation charges

Sl.No.	Category	Accommodation charges
1	2	3	4
A. EMPLOYEES		P	O
1.	CMD, Functional Directors & Executive Directors	Rs. 6500/- (Per day)	80% of Column No.3
2.	GM,	Rs.5000/- (Per day)
3.	AGM & DGM	Rs. 4000/- (Per day)
4.	Those in the level of : E6, E5, E4 & E3	Rs. 1800/- (Per day)
5.	Those in the level of: E2A, E2 & E1	75% of Sl. No. 4
6.	Those in the level of: W7 to S1 & above but below E1	40% of Sl. No. 4
7.	Those in the level of: W4 & above but below W7/S1	30% of Sl. No. 4
8.	Those in the level of: W3 & below	15% of Sl. No. 4
B.TRAINEES
1.	Executive Trainee	30% of Sl. No. 4
2.	Supervisor/ Diploma Trainee	15% of Sl. No. 4
“P” - Means Principal City. “O” - Means Other Places.

b) Daily Allowance Charges.

Sl.No.	Category	Daily Allowance & Incidental		Composite Daily Allowance.
		P	O	P	O
1	2	3	4	5	6
1.	CMD, Functional Directors & Executive Directors	370	80 % of Column No.3	470	80 % of Column No.5
2.	For GM, AGM & DGM	320		410
3.	Those in the level of : E6, E5, E4 & E3	260		370
4.	Those in the level of: E2A, E2 & E1	220		320
5.	Those in the level of: W7 to S1 & above but below E1	180		260
6.	Those in the level of: W4 & above but below W7/S1	120		210
7.	Those in the level of: W3 & below	110		180
B.TRAINEES
1.	Executive Trainee	155		230
2.	Supervisor/ Diploma Trainee	110		180
C. DAILY RATED/ MUSTER ROLL ETC. EMPLOYEES		35@		45
“P” - Means Principal City. “O” - Means Other Places. “@” Daily Allowance for Journey Period.

Important Notes:

1. The rate of Ordinary city for Daily Allowance will be applicable for journey period.
2. Bombay, Calcutta, Delhi, Madras, Bangalore, Hyderabad, Ahamedabad, Pune, Kanpur, Surat, Nagpur, Jaipur & Lucknow are treated as Principal Cities for the purpose of these rules.
3. The hotel tariffs are inclusive of service charges. Hotel & Statutory Taxes if levied, will be reimbursed.
4. In case of short duration halts en route their destination, reimbursement of hotel charges will be admissible only when night halt is involved subject to the following:

1. For one-way reimbursement of hotel charges shall be restricted to one-day tariff of entitled accommodation in a particular station.
2. Employee will be reimbursed local conveyance of entitled class as indicated under Clause 4.0.
3. The tour should be planned in such way that the duration of en-route halt at a particular station should not exceed 15 hours. Beyond this it will be private halt.
4. In case night halt is not involved local conveyance as per entitlement under Clause 4.0 shall be reimbursed from place of arrival to the place of departure for a duration upto 3 hours. When the halt is more than three hours, local conveyance expenditure shall be reimbursed from place of arrival to place of re-freshment (as arranged by employee for which no reimbursement shall be allowed) and from the place of re-freshment to place of departure.

5. When the family member of the employees accompany him while he is on tour and the accommodation is hired for lodging of the employee as well as his family members, the actualaccommodation charges may be reimbursable to him in full without any proportionate reduction subject to his entitlement ceiling indicated in 5.2.
6. In absence of proper dormitory facilities as per entitlement in TCs at parwanoo/Delhi, composite DA will be allowed to the Drivers, while on official tour.

5.2.1 Accommodation charges are payable by the employees when they stay in the Company’s /Govt./PSU's guest houses and they will be paid daily allowance as "with lodging" as indicated in columns 3 or 4 under Rule 5.2(b) as the case may be.

5.2.2 Following provisions may also be kept in view while hiring hotel accommodation:

1. Wherever Guest House Accommodation is available, the same shall be availed of and the hotel accommodation will be hired only if the Guest House Accommodation is not available.
2. Wherever ITDC Hotels are available, these should be preferred.
3. The concession in the tariff available in some hotels including ITDC must be availed of by the employees and reimbursement in such cases will be made after taking into account the concessional rates only.

5.2.3 If an employee is provided both boarding and lodging free of cost, he can draw 1/4th of the daily allowance as in column 3 or 5 under Rule 5.2 (b)

5.2.3.1 An employee who has been allowed to retain his family at a place other than his place of posting will be allowed TA if he visits that place on tour as under rule 5.2.3.

5.2.4 For period spent on journeys, rate of daily allowance as given in Rule 5.2(b), column 4 will be applicable. For calculating daily allowance admissible for the journey portion alone, the number of days spent on halt at outstations (rounded off as per Rule 5.3 in respect of each halt) shall be substracted from the total number of days of absence from headquarters rounded off for the last broken period. If, however, the number of days for such halt (calculated as per Rule 5.3) exceeds the total number of days of absence, then the time spent on journeys shall be taken as nil.

5.2.5 Daily allowance may be drawn for journey period, all halts on duty and holidays occurring during the period of halt. As regards stay at intermediate stations, only stay exceeding three hours will be treated as part of the halt at that particular station and daily allowance as applicable will be paid.

5.3 Daily Allowance may be drawn for broken periods of a 'Day' on the following scale:
For absence of less than 6 hours  - 1/4
For absence of 6 hours and more but less than 12 hours - 1/2
For absence of 12 hours & above -  Full

5.4 For prolonged halts full daily allowance may be drawn for a period upto 30 days and for a longer period upto 90 days, half daily allowance may be drawn. The limit of 30 days and 90 days relates to stay at anyone station only. General Manager have powers to relax these conditions.

5.4.1 The period of stay away from the outstation for three consecutive nights or more will constitute a break in continuity of stay at outstation for the purpose of these rules.

5.5 For journeys within a radius of 30 kms from headquarters no daily allowance will be admissible. In the case of journeys within a radius of 30 kms the actual conveyance charges may be reimbursed.

5.5.1 If any employee attends duty at a place other than the normal place of work straight from his residence and returns to residence without attending duty at normal place of work, conveyance expenditure will not be reimbursable unless distance of the place of temporary duty from his residence is more than the distance from the distance to the normal place of work. In the latter case conveyance expenditure may be reimbursed only for the difference according to his entitlement under the rules.

5.6 An employee will normally proceed on tour from his headquarters only. Where due to exigencies of work an employee is required to proceed on tour from his leave station, it will be treated as compulsory recall from leave and full daily allowance, fare, etc. will be paid from the station where the employee was spending his leave.

5.6.1 Leave (including casual leave) can be allowed to an employee on tour by the controlling officer. No daily allowance or other charges will be admissible for such periods of leave. The entitlement for the fare where an employee makes a detour for his own convenience and with the approval of the controlling officer may be determined in each case on merits by the controlling officer subject to the conditions that TA in no case will exceed the amount admissible by shortest route from the point of detour to the headquarter.

5.7 Miscellaneous charges incidental to official tour:

5.7.1 The following tour incidental expenses if actually incurred will also be reimbursed on production of receipt:

• The excess baggage charges for carrying official records;
• The expenses on account of official telephone calls (local and trunk) and telegram phonogram if specifically sanctioned by the Controlling Officer;
• Insurance charges in respect of journeys by air at the rate of Rs. 10/- per air travel; and
• Any other expenses, not covered hereinbefore, incidental to and incurred during the course of tour, at the discretion of the concerned Head of Division.

5.8 In exceptional cases, on merits, General Manager or any other officer delegated such powers may permit employees to travel by a class/mode higher than their entitlement.

6.  Entitlement outside India
6.1 The entitlement of Travelling Allowance, Daily Allowance etc. in connection with official tours outside India will be regulated in accordance with the provisions contained hereinafter except for the portion of the journey including halts if any within India upto the point of embarkation/disembarkation in India, which will be regulated in accordance with the provisions contained in rule 5.0.

6.2 Travelling Allowance
6.2.1 The entitlement of Journey shall be as under:

6.2.2 Statutory levies as paid in connection with tour will also be reimbursable.

6.2.3 The payment of Travelling Allowance for official tours abroad will be subject to the instructions/guidelines of the Government of India as adopted by the Board from time to time.

6.3 Daily Allowance and other Travelling Entitlements:

6.3.1 The payment of Daily Allowance for tour abroad will be made on the basis of actual time spent outside India including journey time by shortest route.

6.3.2 The Daily Allowance and other travelling entitlements in respect of the employees deputed abroad will be as per the scale of release of foreign exchange prescribed by the Reserve Bank of India from time to time for employees of public sector undertakings. Based on RBI norms, internal guidelines will be issued. Guidelines relating to Daily Allowance during Foreign Visit are detailed at Annexure-VI.

6.3.3 Where the stay abroad is extended for official reasons with the approval of an authority competent to approve the foreign tour beyond the period for which foreign exchange was released, the employee will be paid additional Daily Allowance in foreign exchange for such extended period of halt provided it is released on time by the Reserve Bank of India, failing which the Company will pay an equivalent amount in Indian currency.

6.3.4 Where the duration of stay abroad is curtailed/reduced, the employee shall refund the Daily Allowance in foreign exchange for the number of days so curtailed/reduced.

6.4 Miscellaneous

6.4.1 In respect of employees provided with free Board and lodging facilities abroad, the out-of-pocket expenses will be regulated as per the scales prescribed by Reserve Bank of India from time to time.

6.4.2 Foreign exchange which is normally released at the airport at the time of embarkation will not be treated as part of travelling expenses reimbursable by the Company.

7.  Admissibility of TA for other journeys
7.1 To obtain medical treatment on the advice of AMA as notified under Medical Attendance Rules, reimbursement limited to train fare of the entitled class only will be admissible. Additional fare for a person or dependent relative to accompany the employee for medical treatment will also be admissible if the AMA certifies that the patient is to be escorted. In addition, the actual expenses from residence to the rail head at the duty station and rail head to consulting room/hospital and back will-be admissible once only subject to the maximum of ordinary taxi charges.

7.2 An employee compulsorily recalled from leave to duty before the expiry of leave will be paid travelling allowance etc. for the journey from the place where the leave was being spent to the station of recall at the discretion of the Controlling Officer.

8.  Insurance Charges:
8.1 In respect of journey by air, reimbursement of premium for an insured amount of Rs. 1,00,000/- is admissible towards insurance subject to the certification of actual expenditure.

8.2 Air insurance charges will also be admissible in respect of members of family in case of transfer.

9.  On Transfer which is in Company's interest
In case of inter-unit as well as intra-unit transfers, TA/DA will be paid as per these rules with reference to the grade of pay of the employee at the new station of posting. TA will normally be admissible from the old station of posting to the new station of posting. The family can precede the employee by not more than one month and follow him within 6 months from the date of transfer. This is relaxable by Head of the Divisions in special circumstances.

9.1 On transfer at his own request
In case of transfer of an employee at his own request, benefits admissible on transfer will be journey fare, conveyance charges, daily allowance, transfer pay advance and journey time. Provided that if the employee has put in at least three years of service at his existing place of posting, he shall also be entitled to baggage allowance, package charges, transfer grant and preparation time in addition to the above transfer benefits. Family members will be entitled for T A as per entitlement of the employee.

9.2 Journey by Rail
Employees and members of their families shall be entitled to travel by the same class of accommodation as on tour and will be entitled to the following:

9.3 For Journey by Air
An employee who is entitled to travel by air on tour can also undertake journeys alongwith his family member by air on transfer in which case, he/she is entitled to draw the air fare actually paid for himself /herself and members of his /her family.

9.4 For journeys by road
For journey by road between places connected by rail actual expenses limited to rail fare will be reimbursed. For places not connected by rail the employees may be reimbursed actual expenditure limited to his entitlement of notional railway fare incurred against reasonable evidence of expenditure for mode of conveyance appropriate to the category of employee.

9.5 An employee will draw one daily allowance for self, each adult member of family and half for each child between 3-12 years, as incidentals in accordance with Rule 5 above.

10.  Transfer Grant
An employee will be entitled to a lumpsum payment of one month basic pay plus DA restricted to Rs. 10,000/- in case of Executives and 6000/- for Non-Executives to cover the expenses for breaking and setting up establishments etc. including transport to and fro from Railway Station and Airport on fulfillment of the following conditions:

• the transfer is for a period of not less than one year.
• the transfer involves change of station of posting and residence.
• the transfer involves actual breaking and setting up of establishment.
• Company's accommodation in possession of the employee at the old station of his posting is vacated; and
• The employee is neither in receipt of HRA nor has been provided company's leased accommodation for keeping his family at a station other than the new place of posting.

11.  Package Charges
The employee will be entitled for reimbursement of the expenditure incurred on package of personal effects as under:

Note: Packing charges and Baggage charges are independent to each other.

12.  Baggage Allowance
12.1 An employee will also be entitled to reimbursement of actual expenses of the following kind subject to the limits as specified herein:

i) Cost of transportation of his baggage by goods train upto the following maxima:

ii) Cost of transportation of his conveyance (one motor car or motor cycle or scooter/Moped/bicycle as per entitlement under conveyance advance rule) by passenger train provided the same is necessary for the performance of duties is payable limited to passenger train fare.

12.1(a) If an employee has been allowed to keep his family at place other than place of posting in such cases employee can draw cost of transport for his personal effects as under by Goods Train.

12.1(b) In case the employee shifts his family from the previous place of posting to any other place, he shall be entitled to journey fare by entitled class for his family and baggage allowance as per clause 12.1 from the earlier place of posting to the place where the family is shifted. In such cases expenses on account of aforesaid shall be restricted to expenses that would have been incurred, had the employee shifted his/her family from previous place of posting to new place of posting.

12.1(c) In case the employee initially decides to keep his family at the previous place of posting and subsequently decides to shift family either at any other station or the place of posting, he shall be entitled to journey fare by entitled class for his family and baggage allowance as per clause 12.1. subject to restriction under clause 12.1(b).

12.1(d) Employee can claim TA under clause 12.1(b) or 12.1(c) only once during entire period of tenure at new place of posting. The above facility shall be available only when transfer is made in the interest of the Corporation. In case of transfer on self request, the aforementioned facility shall not be allowed

12.2 In case of transfer of employees for the places not connected by rail i.e. places falling between Kalka to Nathpa/Jhakri, the entitlement of baggage allowance shall be regulated as under:

Cost of transportation of baggage upto the following maxima:

The reimbursement of the fare charges for transporting luggage by truck would be made on the basis of the fare charges notified by the Registered Transport Union, Shimla from time to time.

12.3 If an employee transports conveyance on its own power an allowance at the rate of Rs. 6.00 per k.m. for car (if the employee is working in the Grade of E2 and above) and Rs. 2.30 per k.m. for scooter/motor cycle for other employees will be paid, to cover the expenses for transportation of conveyance limited to the cost of transportation of conveyance by passenger train.

In case an employee transports conveyance on its own power and the members of the family also travel in the conveyance to cover the expenses of transport of conveyance allowance, reimbursement at the above specified rate will be paid. However, reimbursement of the amount shall be limited to the cost of transportation of conveyance by passenger train and the train fare by the entitle class in respect of the members of the family/employee himself who may travel in the conveyance. Daily allowance will be paid as for rail journey for the shortest route and duration. Wherever stations are not connected by Rail, DA shall be paid for journey by bus by the shortest route and duration.

12.4 Mileage Allowance @ 50 paise per quintal per km subject to a minimum of Rs. 50/- each way for carriage of personal effects (on the basis of actual weight) from residence to railway station and vice-versa, provided that railway container service has not been utilized or no reimbursement of hire charges for truck has been allowed as the case may be.

12.5 Octroi duty, entry taxes, terminal taxes and insurance charges on household effects and conveyance etc. subject to production of receipts will be reimbursed.

12.6 An employee, who is not entitled to reimbursement of hire charges by truck, may carry his personal effects by passenger train/road instead of goods train between the points connected by rail, but the reimbursement will be restricted to the amount admissible had he taken the maximum permissible baggage by goods train, subject to actuals.

12.A Transfer Pay Advance
An employee on transfer for a period of not less than one year may be allowed in addition to the advance towards TA/DA etc. an interest free advance not exceeding two month's pay which will be recovered in twelve equal monthly instalments. The recovery will start from the month following the month of joining the post at the new Headquarters or the month following the month in which the advance is paid, whichever is earlier. The request for advance should be made on the prescribed form, duly countersigned by the Controlling Officer.

13.  Joining Time
13.1 An employee on transfer will be allowed joining time comprising of preparation time and journey time, at the following rates:

• Preparation time of 7 (seven) days including Sundays and Holidays; and

• Journey time of one day for each 800 kms. or part thereof in case of rail journey/one day for each 300 kms or part thereof in case of road journey where travel by rail is not customary/actual time in case of air journey, subject to a minimum of one day in either case, in case of posting within India. For posting abroad, actual journey time by the commonly used shortest route will be admissible. Besides any enforced stay that will also be admissible at the discretion of the Head of Department provided, however, travel by road not exceeding 30 kms. to and from the railway station/airport at the beginning or at the end of journey will not count for joining time.

13.2 Joining time is to be calculated by the shortest route. In exceptional cases, it may be relaxed by the concerned Head of Division depending upon the merits of each case upto a maximum period of two days.

13.3 If an employee received the transfer order while availing leave at a place other than his headquarters, he will be entitled to joining time as admissible for transfer from his headquarters, unless the authority sanctioning the transfer, for special reasons which should be recorded, allows joining time, as admissible, for transfer from his leave station.

13.4 Where due to exigencies of Company's work, an employee cannot be granted joining time in full, he may be allowed to carry forward the unavailed portion of the same. This period should be treated as special casual leave and must be availed within the same calendar year or six months of joining at the new station, whichever is later.

13.5 Notwithstanding anything mentioned above, employees will not be entitled to any preparation time in the following cases:

• Local transfers whether these are inter-unit or intra- unit;
• If the transfer is at the request of an employee except when he has completed 3 years at a particular station; and
• Temporary transfer for a period not exceeding three months.

In these cases, employees will be entitled to bare journey time under these rules.

13.6 If an employee overstays the joining time admissible to him under these rules, the period of overstay will be treated as extraordinary leave. However, the concerned General Manager may grant him leave of the kind due in such cases on the merits of individual cases.

13.7 An employee on transfer, during the period of joining time, will be entitled to pay and allowances which he would have received had he continued in his old post or pay and allowances which he will receive on assuming charge of the new post, whichever is more. This is irrespective of the fact whether he joins a new post either at the same or a new station on relinquishing charge of his old post.

13.8 If both husband and wife employed in the Company and working at the same headquarters, are transferred within six months to the same new headquarters, only one of them shall be entitled to the benefits of Baggage Allowance, Transfer Grant and Transfer Pay Advance. If the transfer of one of the spouses takes place after six months of the others, the entitlements on transfer will be regulated in accordance with rule or depending upon whether the transfer is at the instance of the Company or at the employee's own request.

13.9 Where a transfer initially made for a period of one year or more is subsequently reduced to a period of less than one year, the transfer benefits allowed under the foregoing provisions will not be changed to the disadvantage of the employee. In such a case when the employee is transferred again either to his old headquarters or a new headquarters, his entitlement to transfer benefits will be regulated in accordance with the foregoing provisions subject to the condition that no Transfer Pay Advance shall be admissible to him:

13.10 Where the transfer of an employee initially made for a period of less than one year is subsequently extended to a period of one year or more, he will be entitled to Transfer Grant, but not Transfer Pay Advance, in addition to the transfer benefits, if not already availed of by him.

13.A Transfer TA on Retirement/Death
Air/rail fare, cost of transportation of baggage, transfer grant and incidental TA etc. to a retiring company employee from place of duty to any other place may be paid on the same terms as for serving employees on transfer. These concessions mutatis mutandis will also be admissible to the family of any employee who dies while in service. In case of Directors, they will be entitled for such benefits on completing the term of appointment.

13.A.l The cost of transportation of conveyance viz. motor car, motor cycle, scooter, etc. will not be admissible on retirement as the conveyance cannot be deemed to be required for the performance of official duties after retirement. However, the expenditure on transportation of conveyance will be allowed if the same is covered within the baggage allowance as stipulated in rule.

13.A.2 The concession under this rule can be availed of within one year of retirement/death of the employee. In cases where the employee has been re-employed on whole-time assignment with SJVN after retirement, the concession can be availed of within one year of final retirement from SJVN service.

14.  Entitlement of Travelling Allowance for joining on fresh appointment
14.1 Air/rail fare, daily allowance and baggage allowance as admissible under SJVN TA/DA Rules, according to the grade and pay offered in SJVN will be paid. Provided that, where a fresh appointee who has availed himself of the benefit of these provisions, resigns within one year of his joining duty in SJVN, he will be liable to refund the amount paid to him by way of travelling allowance, fare etc.

14.2 For entitlement of TA under the above rule, the families of the fresh appointee should join them at the place of posting within a maximum period of six months reckoned from the date of joining duty in the Company. The family status of the employee and their entitlement to TA/DA will, however, be determined with reference to the date of the offer of appointment. :

14.3 The entitlement of Travelling Allowance and Joining Time in respect of a new appointee, who is required to report at Corporate Centre for briefing etc. or is temporarily posted for a period of less than six months at Corporate Centre, before he is finally posted to any of the projects/offices of the Company at an out-station, will be regulated as hereunder:

14.3.1 Travelling Allowance:

a) If family already brought to Corporate Centre.

Journey fare, Conveyance Charges, Daily Allowance from the last duty station residence to Corporate Centre and from the latter to the place of regular posting.

OR

b) If family still at the last station or at some other place where retention of family has been permitted.

Journey fare, Conveyance Charges, Daily Allowance and Baggage Allowance from such place to the place of regular posting.

14.3.2 Joining Time:
Only bare journey time from Corporate Centre to the place of regular posting shall be allowed. In case the employees has to undertake subsequent journey for the purpose of shifting his family from Corporate Centre to project office, he will be allowed actual travel time plus two day's preparation time inclusive of Sundays and holidays.

14.4 A new appointee, who is required to report at Corporate Centre for briefing etc. or is temporarily posted for a period of six months or more at Corporate Centre, before he is finally posted to any of the project(s)/offices of the Company at an out-station, will be entitled to normal Transfer Travelling Allowance benefits including joining time.

14.5 Unless otherwise mentioned in the terms of deputation, a person selected for appointment on deputation in the services of the company will be entitled for self and members of his family to the benefits in accordance with rule 14.1 & 14.2 for his joining duties in the Company. On reversion to his parent department, he will be entitled to similar benefits with reference to his rank and pay at the time of reversion as on transfer.

14.6 The entitlement of Travelling Allowance and Joining Time in respect of a deputationist who is required to report at Corporate Centre for briefing etc. or is temporarily posted for a period of less than six months at Corporate Centre, before he is finally posted to any of the projects/Offices of the company at an out- station, will be regulated as mentioned in rule 14.3 with the exception that he shall be allowed only one joining time as if he had joined directly from the last duty station while in parent department to the place of regular posting in the Company via Corporate Centre.

14.7 The entitlement of Transfer Travelling Allowance benefits including joining time in respect of a deputationist, who is required to report at Corporate Centre for briefing etc. or is temporarily posted for a period of six months or more at Corporate Centre, before he is finally posted to any of the project/ offices of the company at an out-station, will be regulated as mentioned in rule 14.4.

14.8 If the family of a new appointee/deputationist do not accompany and he has to undertake a subsequent journey for shifting his family, he will have the option to claim TA for self either for the first journey or subsequent journey undertaken subject to the condition that the subsequent journey is performed within six months of his joining. Provided that aforesaid limitation of six months will not apply in case of a new appointee/deputationist who is compelled to keep his family away from the place of posting because of non-availability of family accommodation at such place or due to his temporary posting at Corporate Centre for a few months before he is finally posted to the Project/Offices of the Company, where it is specifically so mentioned in the offer of appointment/deputation.

14.8.1 The above time limit of six months may be extended by the concerned Head of Division, in consultation with concerned Personnel Department, in individual cases attendant with special circumstances, such as due to reasons of education of children or illness of family members.

15.  Admissibility of Travelling Allowance for other Journeys:
15.1 The admissibility of Journey fare, Conveyance Charges and Daily Allowance for journeys performed by the employees for the following purposes shall be regulated as under:

NOTES TO RULE 5.1

15.2 Where non-employees are required to attend departmental enquiry or depose before a Court in connection with cases relating to the Corporation, TA etc. in such cases would be regulated as under:

15.2.1 TA etc. to employees of Government of India/State Government/Autonomous Body/ other Public Sector Undertaking (Central Public Sector or State Public Sector);

15.2.2 The entitlement of TA-DA /conveyance charges etc. in case of such persons shall be the same as their entitlement in the Organization where they are working.

15.2.3 For summoning any such persons, the Corporation shall take up the matter directly with the concerned Organization for deputing the employee in connection with domestic enquiry or court case, as the case may be.

15.2.4 While requesting the concerned Department, the Corporation shall request them to define the TA entitlement of the concerned employee so that the TA bill of the person can be passed by the Corporation.

15.2.5 In case of any such person is to be summoned for domestic enquiry or court case in connection with the work of the Corporation, no TA advance shall be granted to the person concerned. The Corporation when taking up the matter with the concerned Organization, where the person is employed, shall request them to grant TA advance which shall be settled directly by the Corporation to the concerned Organization in accordance with the entitlement furnished by the concerned Department.

15.2.6 Competent Authority for summoning such persons to attend the enquiry/court shall be the Enquiry Officer.

15.2.7 The TA Bills of such persons shall be countersigned for payment by the Enquiry Officer. However, in case of Court etc., after verification of records the countersignature will be done by the Head of Personnel Department.

15.3 TA/DA of people who are not working in any of the Organization/Agencies mentioned above will be regulated as under:

15.3.1 TA and other entitlement shall be decided on case to case basis by the Enquiry Officer depending upon the status of the persons who is being summoned to depose before the departmental enquiry or court. Entitlement for travelling between stations connected by rail, however, shall be restricted to 1st class (non-AC) rail fare.

15.3.2 TA Advance, if necessary, may be granted and necessary arrangement for stay, if required, may be made by the Corporation.

15.3.3 The Enquiry Officer shall approve the grant of TA and other associated facilities on case to case basis.

15.3.4 Competent authority for summoning such persons to attend the enquiry/court shall be the Enquiry Officer.

15.3.5 TA bills of such persons shall be countersigned for payment by the Enquiry Officer. However, in case of Court etc., after verification of records the countersignature will be done by the Head of Personnel Department.

16.  Advance
16.1 An employee proceeding on official tours and other journeys may be granted an advance to meet the expenses towards travelling allowance as per his entitlement to the tune of 100% of the anticipated expenditure on hotel, taxi, etc. and 90% of DA for a duration not exceeding 30 days at one time. The request for advance should be made on the prescribed form, duly countersigned by the Controlling Officer.

16.2 An employee proceeding on transfer may be granted an advance to meet the expenses on transfer to the extent of 100% of the anticipated fares for journey of the employee and his family members, transfer grant and transfer pay advance and 90% of the amount towards daily allowance, conveyance charges and baggage allowance. The request for advance should be made on the prescribed form, duly countersigned by the Controlling Officer.

16.2.1 In cases of employees under transfer, no TTA, Transfer Pay Advance, Transfer Grant or any other advance relating to the transfer of an employee from one unit/office to another may be paid till formal intimation of date of relieving of the employee concerned is received by the F&A Department. In case of revocation of transfer orders or the employee not joining the new place of posting within the permitted period after his release from his old place of posting, the employee shall be required to refund the entire amount of advance, drawn by him for the purpose within one month of drawing of the advance, failing which the same shall be recovered from his salary without prior notice.

16.3 In case of advances covered under rules 16.1 and 16.2, the advance towards journey fare, conveyance charges and daily allowance may be drawn within a period not exceeding 30 (thirty) and 60 (sixty) days respectively before the proposed date of journey but shall have to be refunded forthwith if the employee is not able to produce documentary evidence to show that the amount of advance has been utilized for the purchase of tickets within 15 days of the drawal of the advance. For advances covered under Rule 16.2, the advance towards Transfer Grant, Transfer Pay Advance and Baggage Allowance may he drawn within a period not exceeding 10 (ten) days before the proposed date of journey.

16.4 An account of advance under this rule shall be rendered by the employee immediately after the completion of the journey and in no case later than 30 (thirty) days from the date of completion of return journey, wherever applicable.

16.5 An employee shall not be granted an advance towards travelling allowance under these rules, if he has failed to render the account of advance(s) earlier drawn by him except with the approval of Head of Division in each case.

16.6 In case of failure to produce the documentary evidence/ account of advance as required under rule 16.3/ 16.4, the advance sanctioned shall be recovered from the employee's salary and/or otherwise and this will also be construed as an act of misconduct.

17.  Claim
17.1 Claims for reimbursement of travelling allowance in all cases will be entertained only on completion of the return journey, wherever applicable.

17.2 Claims for reimbursement of journey fare (other than IInd class rail fare) and baggage allowance, wherever applicable, must be supported with adequate proof of the amount of expenditure incurred such as ticket number/ticket folder (in case of air journey). However, in genuine cases where adequate proof cannot be submitted by the employees, the Head of Division may approve such claims on the merits of each individual case.

17.3 All claims for journeys undertaken under these rules should be preferred in the prescribed proforma within the time limit of 30 (thirty) days as prescribed in rule 16.4 duly countersigned by the Controlling Officer.

17.4 Claims for reimbursement travelling allowance not preferred within three months from the date of completion of return journey, wherever applicable, will not be entertained normally except with the special approval of Head of Division, when he is satisfied that non-submission of the claim on the part of an employee was due to reasons beyond his control. No claim submitted after the expiry of the period of six months from the date of completion of return journey, wherever applicable, will be entertained and the same shall stand forfeited and dues recovered without prejudice to taking disciplinary action.

18.  Local Journeys
18.1 The provisions of this rule shall apply to local journeys performed by the employees in connection with the Company's work as provided hereinafter but shall not apply to local journeys performed by Company's Trainees in connection with their training at their headquarter.

19.  Definitions
Unless the context otherwise requires:

19.1 "Local Journey" means any journey performed by an employee in connection with Company's work within a radius of 30 kms from the headquarters or within municipal limits of the headquarters, whichever is more.

19.2 "Local Travelling Expenditure" means the expenses incurred by an employee on local journeys and includes conveyance charges and expenditure on lunch, snacks, tea etc.

19.3 The other terms used in this chapter will have the same meaning as assigned to them under rule 2.0.

20.  Entitlement
20.1 All employees will be entitled to the reimbursement of local travelling expenditure as per grade/level laid down below.

20.2 Conveyance Charges:
20.2.1 The reimbursement of conveyance charges for journeys performed by the employees by different means of transport shall be as per the following entitlement, subject to actuals.

20.2.2 Nature of Entitlement:

20.2.3 Charges for waiting/halting of taxi/three wheeler, where unavoidable, will also be reimbursable at the discretion of concerned head of department.

20.2.4 When journey is performed by an employee in his own car/scooter/motor cycle reimbursement will be allowed @ Rs. 6.00 per KM for travel by car, if entitled for full taxi; otherwise Rs. 2.30/- per KM for travel by scooter/motor cycle. Provided, however, an employee who is in receipt of monthly reimbursement of conveyance expenditure or any other assistance/reimbursement under the rules of the Company, will be entitled for reimbursement of conveyance charges only when the distance covered in such official journeys is in excess of the prescribed mileage over a specified period, as per the rates indicated above.

20.2.5 When the journey, performed within municipal limits, commences from and/or terminates at the residence of an employee, he will be reimbursed actual conveyance charges or the charges which would have been payable from the office/place of work to the place visited and back to office.

Provided, however, if an employee is deputed to a place other than the office/place of work on a holiday and the Journey commences from and ends at the residence of the employee, he will be allowed conveyance charges from his residence to the place where deputed and back.

20.2.6 If an employee is required to attend to his duties on any holiday, he would be reimbursed with the approval of the concerned Head of the Division, conveyance charges from his residence to the office/place of work and back as admissible provided he is not in receipt of assistance/compensation of any nature whatsoever for working on such holidays and/or coming to and going back from the office/place of work.

20.2.7 If an employee is detained for official work beyond 9 p.m., he would be reimbursed, with the approval of the concerned Head of the Division, conveyance charges from the office/place of work to residence as admissible provided he is not in receipt of assistance/compensation of any nature whatsoever for working beyond normal duty hours and/or coming to and going back from the office/place of work.

20.2.8 The concerned Head of Division may permit travel by a mode higher than the entitlement of an employee in the following exceptional cases:

• In case of journeys commencing from the office/place of work -outward journey only, when an employee is required to perform the same on an urgent basis;
• In case where an employee is directed to perform the official work on urgent basis on his way from residence to office/place of work, for the portion of the journey from the place of visit to office/place of work; and
• When the journeys are performed during odd hours and the public transport/entitled mode of transport is not available during such hours.

20.2.9 The concerned Head of Division shall have the powers to permit an employee to travel by a mode higher than his entitlement in other special circumstances on merits of individual cases.

20.3 Reimbursement of expenditure on lunch, snacks, tea etc.:
20.3.1 An employee who performs local journey in connection with the Company's work to places beyond a radius of 8 kms from his office/place of work will be entitled to reimbursement of expenditure on account of lunch, snacks, tea, etc. at the rates specified hereunder, provided such absence is for more than 5 hours on a day.

20.3.2 An employee who performs local journey shall return to the Headquarters on the same day immediately after the work is over. However, in exceptional cases if the employee is required to stay overnight, due to lack of availability of transport or the nature of work being such that it could not be completed on the same day, he will be paid daily allowance in accordance with the relevant provisions subject to the approval of the concerned Head of Division.

20.4 The reimbursement for road journey as indicated in sub-rules 20.2.2 and 20.2.4 on account of lunch, snacks and tea, etc. as indicated in sub-rule 20.3.1 may be reviewed once in two years by the Chairman Managing Director, who shall have the powers to increase/decrease in prices of eatable and other relevant factors.

20.5 Advance
20.5.1 No advance shall be admissible to meet the likely expenditure in connection with the local journeys.

20.6 Claim
20.6.1 For all the journeys performed in a week, a single claim for reimbursement should be preferred.

20.6.2 Every claim should be preferred in the prescribed proforma, duly countersigned by the Controlling Officer, within a period not exceeding two months from the date of completion of the journey(s) beyond which it will not be entertained normally. However, the concerned Head of Division may relax the time limit for a further period of one month at his discretion in deserving cases. No claim shall be entertained after expiry of the period of three months from the date of completion of the journey(s) and the same shall stand forfeited.

21.  Muster Roll/Casual Employees
21.1 The extent of application of the provisions contained above in relation to muster roll, daily rated, casual, W.C., badli or substitute employees shall be as follows:

21.1.1 Muster roll, daily rated, casual, workcharged, badli or substitute employees shall not be sent on official tours except under special and unavoidable circumstances and with the approval of concerned Head of Division in each individual cases.

21.1.2 When the employees referred to in rule 21.1 are sent on tour as above, the provisions contained in rules 3.0 will apply mutatis mutandis.

21.1.3 If an employee covered in rule 21.1 is selected for appointment at another unit of the Corporation at outstation, he will be entitled to journey fare, conveyance charges, daily allowance and bare journeys time for joining his post at the new station. No baggage allowance, transfer grant, transfer pay advance and preparation time shall be admissible to him.

21.1.4 If an employee covered in rule 21.1 (including those transferred from HPSEB to SJVN) is transferred/ deployed to a post in another unit in company's interest, the entitlement for Transfer Travelling Allowance etc. shall be as under:

21.1.5 However, if an employee covered in rule 21.1 (including those transferred from HPSEB to SJVN) is transferred/ deployed to a post in another unit on his own interest, he will be entitled to journey fare, conveyance charges, daily allowance and bare journeys time for joining his post at the new station. No baggage allowance, transfer grant, transfer pay advance and preparation time shall be admissible to him.

22.  General
22.1 Unless otherwise specified, relaxations of any nature as provided under these rules can be approved by the next higher authority only, in respect of self Controlling Officers.

22.2 All claims for travelling allowance/local travelling expenditure under these rules are to be preferred with respect to the material facts as regards rank existing at the time when Journeys were undertaken.

22.3 In no circumstances, arrear payment/recovery will be made/effected due to increase/decrease in pay for any reason whatsoever subsequent to the submission of claims.

22.4 The Chairman/Managing Director/Director (Personnel) shall be empowered to make changes in procedure and amendments of these rules or any relaxation which is of a minor nature.

22.5 In case of any doubt in regard to interpretation of any of the provisions of these rules, the matter will be referred to the Director (Personnel)/Managing Director/Chairman.

23.0 The Management will have right to add, cancel, modify, withdraw all or any provision of these rules without assigning any reason whatsoever.

Download Forms:
 

Annexure-I	Tour Advance Form
Annexure-II	Transfer Pay Advance Form
Annexure-III	Tour TA Claim Form
Annexure-IV	Transfer/Joining TA Claim
Annexure-V	Local Travelling Expenditure Claim Form
Annexure-VI	Guidelines relating to Daily Allowance during Foreign Visit